Comments and contact form
I suspect I also need to say something about the comments and the contact form and the data there. That’s all kept on the server that this whole website is on. I won’t ever use the information in the comment fields or contact form to put you on a list or anything, though I may e-mail you individually in relation to the comment or your question in a contact form.
Once you pay for services
Our conversations are confidential. I keep notes on paper and electronically for my own use. I may use examples from our sessions in blog posts or newsletter articles but will always strive to make these anonymous and to combine information from more than one client to create an examplar wherever possible.
I will not share identifying information with other parties nor reveal that we are working together without your permission. I may, from time to time, suggest a connection with someone else. I will never introduce you as a client. I meet a lot of people on Twitter and IRL and introduce people I meet that way to each other. There is no reason someone would assume you are a client.
If your university paid for services directly
If your university paid me directly, then your university is my client. I will copy my contact in e-mail correspondence about the service they paid for (usually grant proposal development). This ensures that we are not giving contradictory information and allows them, as my client, to see the service they are paying for.
In some cases, our conversations move away from the immediate concern as important context for that. For example, you may reveal to me that your desire to get a grant is linked to a desire to move to a different institution. In these cases I would limit my comments in e-mail copied the university contact to that part of the discussion directly relevant to the service they paid for. This also limits my ability to address those other concerns.
If you are uncomfortable with the office who paid for my services seeing details about your research and our discussions, I suggest that you pay me directly. If you pay me directly (whether or not you later claim reimbursement from the university), then you are my client and I correspond with you directly about our work, keeping it confidential from your employer. (You may also want to use an e-mail address not provided by your employer.)